What Details Do I Need to Give for PF Registration?

What Details Do I Need to Give for PF Registration?

  • Name and address of your company
  • Head office and branch details
  • Date of company incorporation
  • Total employee strength
  • Type of business activity
  • Nature of business
  • Details of directors/partners
  • Basic details of employees
  • Salary details of employees
  • Bank account details of the company
  • PAN card information


Documents Required for PF Registration Online
  •    Pan card of Establishment
  •    Registration proof such as certificate of incorporation
  •    Address Proof ( Rent agreement, water, Electricity Bill, Telephone Bill)
  •    Cancelled Cheque of Establishment
  •    DSC Registration
  •    Specimen Signature of directors and authorised signatories


        In certain entities, the following additional documents may be required:

  • First sale bill
  • First purchase bill of raw material and machinery
  • GST registration certificate
  • Banker’s details
  • Records of monthly employee strength
  • Register of salary and wages


You simply need to gather the mandatory documents and provide a copy of each document to us. The proficient team at Vakeel search will take care of the rest. From filing the forms to verification processes and legal formalities, we manage everything efficiently!


UAN (Universal Account Number) – EPF Registration

Once the organisation has registered on the EPFO portal and created a Universal Account Number (UAN), it is required to update the KYC documents of its personnel. Each employee’s UAN number enables them to electronically transfer PF money to a bank account, claim PF benefits, and perform other related tasks. The following process outlines the activation of UAN as the sole mandatory step for an employee to undertake:

How to Apply for PF Online?

Online PF registration can provide significant support, safety, and assurance to employees by offering a sense of financial security. Regulated by the Employees’ Provident Fund Organization (EPFO), What Details Do I Need to Give for PF Registration? it stands as one of the most well-known and largest Social Security Organizations in India. EPFO manages substantial financial transactions daily. Applying for PF online is not a daunting task, especially when you have a professional to assist you in navigating the process.


At Vakil search, we ensure that you don’t have to navigate the legal complexities of EPF Registration online. Once we receive the necessary information and documents, our experts accurately fill out the forms and submit them promptly. Our team takes care of follow-ups and ensures that you receive the PF number as quickly as possible.


What Are the New Rules for PF Withdrawal?

The Employees’ Provident Fund Organization (EPFO) has updated the rules for PF withdrawal in 2022. The revised rules permit early withdrawal of PF funds for specific purposes, including:

  • 1.Medical treatment: You can withdraw up to 75% of your PF balance for medical treatment for yourself, your spouse, your children, or your parents.
  • 2.Education expenses: You can withdraw up to 50% of your PF balance for the education expenses of your children or yourself.
  • 3.House purchase: You can withdraw up to 90% of your PF balance for the purchase of a house.
  • 4.Housing loan repayment: You can withdraw up to 20% of your PF balance for the repayment of a housing loan.
  • 5.Pension Scheme 1995: If you are a member of the Pension Scheme 1995 and have attained the age of 58 years, you can withdraw up to 60% of your PF balance.
How to Merge PF Accounts?

Step 1: Log in to the EPFO member portal using your UAN Number, Password, and Captcha code. Click on ‘Sign in’.

Step 2: To merge PF accounts, navigate to the Service History page. Select the employment details of the employee and ensure that the previous employer’s ‘DOE EPF’ (Date of Exit from EPF) is updated. Then click on ‘View’ and ‘History’ to access the table and merge the accounts.

Step 3: Before proceeding, save the Member ID. Choose the One Member-One EPF Account option under Online Services to merge with your existing employer.

Step 4: Select ‘Present Employer’ in Attestation. Paste the previous Employer’s Member ID in ‘Get Details’ as the previous employer may not provide immediate assistance.

Step 5: The EPFO portal will display results. Select the checkbox, trigger OTP, enter OTP, and submit for PF transfer request to the present employer.

Step 6: To track the PF transfer request, click on ‘Online Services’ and ‘Track Claim Status. To consolidate PF accounts, await validation and approval of the transfer request by the Field Officer.

PF Withdrawal Rules After Resignation

The Employees  Provident Fund Organization (EPFO) establishes the procedures for withdrawals from the provident fund after resignation. As per the rules, employees who have been unemployed for two months or more are permitted to withdraw the entire balance in their PF account. What Details Do I Need to Give for PF Registration? This implies that an individual who resigns from their job can withdraw the entire balance in their PF account two months after their last day of employment.

However, before an employee can withdraw the entire amount from their PF account, several conditions and criteria must be met. One of the most crucial conditions is that the employee must have worked for the current organisation for a minimum of five years. What Details Do I Need to Give for PF Registration? If the employee has not completed five years of service, they are only allowed to withdraw the amount they contributed to the PF account, without any interest.

The Breakdown of PF Contribution
  • The 12% contribution is divided into the following categories:
  • 3.67% of the contribution goes to the Workers’ Pension Fund.
  • 1.10% of the payment is allocated to administrative costs for the EPF.
  • 0.50% of the employee’s deposit-linked insurance contribution.
  • Contribution to the administration costs of EDLI (Employee’s Deposit Linked Insurance) of 0.01%.
  • For the Workers Pension Program, 8.33%.
EPF Registration Online Process for Employers
  • Collect relevant employee data and documents.
  • Register the establishment with EPFO through online registration.
  • Register the employer’s Digital Signature Certificate (DSC).
  • Complete the application with all the employer’s details.
  • Submit the verified form.
  • Obtain the PF registration certificate and Universal Account Number (UAN).

Our experts will serve as your advisors and consultants for EPF registration online, ensuring the acquisition of the PF number within 5 to 10 business days (not factoring processing time). During the initial consultation, which is free of charge, you will gain an understanding of our PF registration process. What Details Do I Need to Give for PF Registration? When representing you, we guarantee the submission of the PF registration application for your organisation in the prescribed format without any errors. We promise seamless operations at the most cost-effective prices.

EPFO members can monitor their UAN status through online methods. Simply provide the EPF number and select your state to automatically obtain the UAN status.

All individuals must activate their UAN to access all the direct/online facilities provided by the Employee Provident Fund.

The PF number format consists of 22 digits:
  • The first two letters represent the region code.
  • The next three letters represent the office code.
  • The following seven digits represent the establishment registration code.
  • The next three digits are zeros, representing the establishment extension.
  • The final seven digits represent the PF member ID of the employee.


Who Applies For UAN Number Registration?

The employer initiates UAN number registration for their employees through the following steps:

  • Register with the EPFO and obtain an Establishment Identification Number (EID).
  • Generate UAN numbers for employees using the EPFO’s online portal.
  • Provide the assigned UAN numbers to employees.
  • Employees activate their UAN numbers by visiting the EPFO’s online portal and entering their UAN number, date of birth, and mobile number.

Once activated, employees can utilise their UAN number to access various EPFO services, including viewing their EPF account balance, applying for a loan against their EPF balance, and transferring their EPF account.

Mandatory Compliances – PF Registration

Once the establishment has registered with EPFO, it must adhere to certain legal requirements on a monthly or annual basis:

  • Monthly returns are electronically submitted by uploading the ECR sheet using the establishment login.
  • Online returns must be submitted by the 15th of the following month.
  • The ECR sheet lists every employee registered with the establishment during the month for which the return is filed, along with their name and UAN (Universal Account Number). This sheet is available for download through EPFO in an XML format.
  • Before uploading the XML sheet for return filing, it must be converted into a file format.
  • Complete the return filing process by adding online payment gateways.
Contribution Rate – EPF Registration

The rate of contribution varies based on the number of employees working in the establishment:

For establishments employing personnel aged 20 or over:

Both the employer and the employee of such establishments may contribute a maximum of 12% of the employee’s salary (comprising basic wages plus overtime pay).

For establishments employing less than 20 workers:

These establishments shall contribute at the rate of 10% of the employee’s basic salary, up to a maximum of 12%.

Additionally, the following businesses fall under specific contribution criteria:

  • Businesses with up to 10 employees that register voluntarily with EPFO.
  • Businesses that incurred losses in the previous year.
  • Other businesses, such as brick factories, jute plants, beedi factories, etc.
Who are all Exempted from the Registration Under EPF Scheme?

Any business or establishment with fewer than twenty employees is exempt from the requirement to register under the EPF Act. However, such businesses still have the option to register under the EPF program, known as voluntary provident fund registration.

Here is the penalty prescribed for the employer’s delay in EPF contributions:

Sr. No Period of Delay Rate of Penalty Imposed (p.a.)
1. Up to 2 months 5 percent
2. 2 to 4 months 10 percent
3. 4 to 6 months 15 percent
4. Beyond 6 months 25 percent

EPF Charges:

  • The employee’s share, pension contribution, and EDLI contribution are rounded to the nearest rupee for each employee.
  • The employer’s share is defined as the sum of the employee’s share and the pension contribution.
  • The minimum monthly contribution for EPF administration costs is ₹500, rounded up to the nearest rupee.
  • If there are no members throughout the month, the institution shall be subject to a minimum administrative fee of ₹75.
  • A minimum payment of ₹200 is required for EDLI administrative charges, and the monthly payment amount is rounded up to the next rupee.
  • If the establishment doesn’t have a member during the month, a minimum administrative fee of ₹25 is applicable.
  • If the establishment is exempt from the PF system, the admin fees would be replaced by inspection fees of 0.18% (minimum ₹5).
  • If the establishment qualifies for the EDLI plan exemption, administrative fees can be replaced by inspection fees, which must be at least ₹1 at 0.005%.
Due Date for PF Filing:

Employers must deduct the employee’s contribution from their salaries before paying them. Subsequently, both the employer’s and employee’s shares must be remitted to the EPFO within 15 days from the end of each month.

PF Registration stands out in terms of returns among debt instruments. It offers a sovereign guarantee for the currency, and the interest earned is tax-free. What Details Do I Need to Give for PF Registration? With its EEE (exempt, exempt, exempt) status, PF contributions are tax-deductible from income. What Details Do I Need to Give for PF Registration? Such high yields and solid safety and reliability in debt securities are rare. Therefore, to resist the temptation to withdraw funds, it is advisable to transfer the PF account when changing jobs.

Why Is It Important for an Employer to Get EPF Registration?

EPF registration is crucial for companies as it ensures compliance with TDS deductions from employees’ salaries. Employers are required to handle payments only after generating challans via the EPFO employer website, necessitating this process. What Details Do I Need to Give for PF Registration? As this essay concludes, you should now be acquainted with the EPF registration online process. Therefore, if your institution qualifies, proceed to check your eligibility for EPF registration and complete the process.

What is the Employees’ Pension Scheme?

A portion of the employer’s contribution, approximately ₹15,000 or 8.33%, is allocated to the Employees’ Pension Scheme. For instance, if an individual’s basic pay is ₹15,000, ₹1,250 would be directed to the Employee Pension Scheme. If the basic pay is less than ₹15,000, 8.33% of the basic pay will be directed to the scheme, and the remainder will be retained in the EPF scheme. The employer will reserve their portion for credit in the EPF account, while the employee will receive their entire share upon superannuation.

New Updates

March, 2023:

The retirement fund body recently issued guidelines allowing eligible employees to apply for a higher pension under the Employees’ Pension Scheme (EPS). Members of EPS as of 1 September 2014, may contribute up to 8.33% of their actual basic salary towards their pension, instead of 8.33% of the pensionable salary, which was previously capped at ₹15,000 per month.

Employees and employers who had contributed to salaries exceeding the previous wage ceiling, as well as those who did not exercise the joint option under the pre-amendment scheme, and those who were members before 1 September 2014, are eligible for the joint option to increase their pension contribution. What Details Do I Need to Give for PF Registration? The unified members’ portal’s address has been activated by the EPFO, and it specifies that members who want a greater pension can apply for one by 3 May 2023.

Nov 30, 2022: Why is the interest amount credited not visible in the EPF account?

No interest rate loss will occur for Employees’ Provident Fund Organization (EPFO) subscribers, according to the Finance Ministry, and the reason for the delay in crediting interest rates for FY22 is a software upgrade as a result of tax changes implemented last year.

Apr 29, 2022: Interchange between the UANs of unorganized sector workers and the EPFO

The UAN of the unorganized sector workers and EPFO to become interoperable. What Details Do I Need to Give for PF Registration? It will make it simpler for the government to keep tabs on workers’ movements at any given moment and simplify the direct benefit transfer (DBT) of benefits during emergencies like the pandemic.

Feb 25, 2022: Phone numbers must be updated in the EPF account

You must update or register the right mobile number in your Employees’ Provident Fund (EPF) account. What Details Do I Need to Give for PF Registration? This is because, for online claims such as withdrawals, nominations, password changes, etc., an OTP is sent to the registered mobile number for verification.

Important Point of Provident Fund (PF) Registration

When it comes to PF registration, the following three aspects must be followed:

Compulsory Registration:
  • If an establishment has 20 or more employees, it must register with the PF department within 30 days of reaching that milestone. This requirement is irrespective of the salary of the employees.
Voluntary Registration:
  • Employers can also opt for voluntary coverage for their business with the permission of the employees. This allows the staff members to avail themselves of the benefits of the provident fund scheme.
ESIC with PF Registration:
  • ESIC registration is also mandatory and must be obtained when the number of employees reaches 10, while PF registration becomes necessary only when the number of employees reaches 20.


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